ハラスメント推進対策室

Consultation Process

If you experience harassment, it is important to talk to a person you can trust as soon as you can, and not suffer on your own. Please make use of the Office for Harassment Prevention and Counseling at Kyushu University.

We strongly respect your privacy, and you may freely consult us without fear of negative consequences.


Consultation at our office

  • ● The specialized counselors (clinical psychologists) at our office offer advice and counseling. If you feel uncomfortable and are troubled about an interpersonal relationship and wonder “Is this harassment?” please visit our offices for a consultation.
  • ● Consultation is available to members of Kyushu University and related persons.
    Besides persons experiencing harassment, anyone can seek consultation about harassment-related concerns. This include people who have witnessed harassment, people who think they might have harassed someone, and people to whom a victim has related their harassment experience.
  • ● The counseling office is in the Ito Campus, but counseling facility is also available in the Hospital Campus (appointment required).
  • ● If the counseling office is inconvenient to visit due to its geographical location or other reasons, consultation with harassment counselors is available at all the university campuses. You may consult with any counselor, regardless of your university affiliation. See the List of Harassment Counselors and Contact Information (PDF) for the names of the harassment counselors and their email addresses.
  • ● The office will not accept anonymous reports or letters. We strictly protect your confidential information in the consultation process, so you are welcome to approach us with peace of mind.

Consultation Process

図解で説明。大まかな流れは相談者はハラスメント相談窓口へ。相談、助言を行い解決までを行います。

Grievances

  • ● If the issue remains unresolved after consultation with a counselor, on your request, a grievance for remedy can be made to the university via a counselor.
  • ● Submit a “Harassment Grievance Petition” to the university through the counselor. You can obtain a petition form from a counselor.
  • ● Petitions are procedures for seeking “Investigation,” “Adjustment,” or “Notification,” respectively.
    You may choose which procedure to use. In each case, you provide your name when you make the petition. “Investigation” petitions may be made through a harassment counselor in this office or with a counselor at any of the university campuses. Procedurally, petitions for “Adjustment” and “Notification” can be made through a harassment counselor at this office.
  • “Investigation”
    Facts are ascertained by interviewing the person seeking consultation, the other party in the grievance, and other related persons. If harassment is confirmed, necessary measures will be taken.
    The Harassment Committee, upon accepting your petition for investigation, creates an Investigation Subcommittee if judged necessary. The facts of the case are ascertained through interviews with you, the opposite party in the grievance, and other related persons.
    If harassment is confirmed to have occurred, and if a need is recognized for improvements to labor, education, training or the research environment in order to punish the perpetrator and prevent recurrence, the university will take the necessary measures.
  • “Adjustment”
    The function of “Adjustment” is not to pass judgment on whether or not there was harassment, but to adjust the petitioner's request and take measures aimed at quickly improving the petitioner's school or work environment, such as changing laboratories, etc.
    The Harassment Committee that receives your petition for adjustment will discuss solutions with the specialized Adjustment and Notification Committee, and if it is determined as necessary, will ask the head of the department involved and other related persons (hereinafter referred to as “department head, etc.”) to make adjustments.
    The department head, etc. who is asked to make the adjustments is in charge of the adjustment procedures.
  • “Notification”
    No judgment is passed on whether or not there was harassment, but the fact that there was a grievance is communicated anonymously to the other party in the grievance and to the department head, etc.
    The Harassment Committee that receives your petition for notification will discuss solutions with the specialized Adjustment and Notification Committee, and if it is determined to be necessary, will hand-deliver a letter of notification to the other party and to the department head, or to the department head only, stating the fact that a grievance was filed. This notification is anonymous. In addition, if necessary, the Harassment Resolution Committee will encourage the department head, etc., to take measures to prevent and resolve harassment. Related persons who receive notifications are prohibited from attempting to identify the petitioners.

Protection of Privacy, etc.

Counselors at this office, harassment counselors at each of the campuses, and members of the Harassment Resolution Committee, etc., will respect the concerned persons' rights to reputation and privacy and will never leak confidential information obtained while handling cases relating to harassment. We strictly protect your privacy, so you can consult us with peace of mind.

Prohibition of Detrimental Treatment

Members of the university shall not give detrimental treatment or perform acts of retaliation (including behavior that suggests retaliation) against students, faculty and staff, etc. who have taken appropriate measures against harassment, such as harassment counseling or cooperating in the fact-finding for grievances, etc. Moreover, the party that receives the notification and their department head, etc., are prohibited from attempting to identify the petitioner. Furthermore, no member of this university shall engage in any retaliatory or abusive behavior against the petitioner, office counselors, harassment counselors at each of the campuses, or to the harassment resolution committees, etc.