Consultation Process
If you experience harassment, it is important to talk to a person you can trust as soon as you can, and not suffer on your own. Kyushu University has set up consultation desks in each district and in the Office for Harassment Prevention and Counseling, and counselors are assigned to these desks, so please feel free to use them.
We strongly respect your privacy, and you may freely consult us without fear of negative consequences.
Consultation Process
Consultation at our office
- ● The specialized counselors (clinical psychologists) at our office offer advice and counseling. If you feel uncomfortable and are troubled about an interpersonal relationship and wonder “Is this harassment?” please visit our offices for a consultation.
- ● You can also consult with harassment counselors at each district. You can consult with any counselor regardless of the department you belong to. For the names and dedicated e-mail addresses of harassment counselors, please refer to Harassment Counselors and Contact Information (PDF)【※On-campus only】.
- ● Consultation is available to members of Kyushu University and related persons.
- ● Besides persons experiencing harassment, anyone can seek consultation about harassment-related concerns. This include people who have witnessed harassment, people who think they might have harassed someone, and people to whom a victim has related their harassment experience.
- ● The Office for Harassment Prevention and Counseling is located in Ito Campus, but consultations can also be held in Hospital Campus. Online consultation is also available. (Appointment required).
- ● The office will not accept anonymous reports or letters. We strictly protect your confidential information in the consultation process, so you are welcome to approach us with peace of mind.
Consultation plus
When the Director of the Office for Harassment Prevention and Counseling judges that it is necessary to not only prevent a serious situation from escalating but also make immediate improvements in the working or studying environment of a person who has consulted with the Office for Harassment Prevention and Counseling, the Director may request the cooperation of supervisors and others in the relevant departments. This system is called “consultation plus.” The following are several examples of what is expected to be conducted under the consultation plus system.- ● “Notification” Reminder, warning, guidance, etc., to the other party.
- ● “Mediation” Restoration of the relationship between the counselee and the other party, etc.
- ● “Adjustment” Measures for relief of damage or restoration of rights and interests of counselees, etc.
Grievance "Investigation"
If the problem is not resolved through consultation with the counselor or procedures for improving the environment, the counselee may file a grievance with the Harassment Committee through the counselor, if requested by the counselee. Upon receiving a grievance (investigation), the Harassment Committee, if it deems it necessary, will set up an Investigation Subcommittee to interview the counselee, the other party, and other persons concerned, as well as confirm the facts and conduct an investigation. If the University finds that harassment has occurred, it will take necessary measures, such as disciplinary action against the grievance or improvement of the working or studying environment, to prevent the recurrence of the harassment, if necessary.Protection of Privacy, etc.
Counselors at this office, harassment counselors at each of the campuses, and members of the Harassment Resolution Committee, etc., will respect the concerned persons' rights to reputation and privacy and will never leak confidential information obtained while handling cases relating to harassment. We strictly protect your privacy, so you can consult us with peace of mind.
Prohibition of Detrimental Treatment
Members of the university shall not give detrimental treatment or perform acts of retaliation (including behavior that suggests retaliation) against students, faculty and staff, etc. who have taken appropriate measures against harassment, such as harassment counseling or cooperating in the fact-finding for grievances, etc. Moreover, the party that receives the notification and their department head, etc., are prohibited from attempting to identify the petitioner. Furthermore, no member of this university shall engage in any retaliatory or abusive behavior against the petitioner, office counselors, harassment counselors at each of the campuses, or to the harassment resolution committees, etc.